14.32. Registrations

This tab is in the Meet Setup tab.

The Registrations tab is used to register entrants participating in a Meet.

You are not required to use the Registrations tab. JRaceman will work fine with no Registration data entered. By entering Registration data into JRaceman, you can use the Registrations check, which will tell you who has not yet paid, has not yet had their membership status confirmed, or has not yet turned in a signed waiver. This same information is printed out in the Registration Summary report.

14.32.1. Query and Edit Tabs

When creating a Registration, you must select the Meet and the Person, so both of these must be specified first. In other words, before you can use this tab to register someone, you must use the People tab in the Meet Setup to create a record for that person with name and other details.

  • The ID field is the unique ID for this Registration. The default ID is created from the IDs of the Meet and Person used for this Registration.

  • The Meet field is the Meet in which the person is registering.

  • The Person field identifies the person registering to participate in the meet. This is a reference to the People table. In order to reference a person in an entry, you must first enter that person into the TeamSetup.People tab, then come back to this tab and select the person from the list.

  • The Amount Charged field holds the total entrance fees that must be paid by this person. Units are cents, so one dollar is entered as 100.

  • The Surcharge field holds the amount of additional charges to this person. This can be used for late fees or other manual corrections to the Amount Charged.

  • The Discount field holds the amount of discount credited to this person. This can be used for early discounts or other manual adjustments to the Amount Charged.

  • The Amount Paid field holds the total amount that this person has paid. If the Amount Charged plus the Surcharge is less than the Amount Paid plus the Discount, the person still owes the difference.

  • The Waiver Signed field tells whether the person has signed the waiver (also called a release) form.

  • The Due field can be used for searching based on amount due, but is not stored in the database. In the sheet, the value displayed in this column is (amountCharged+surcharge)-(discount+amountPaid).

  • The Payment notes field can be used to store a note about this person's payment, such as the amount paid and a check number or the last four digits of the credit card used.

14.32.2. Sheet

The Sheet tab allows you to edit the information about multiple Registrations on one page, to simplify entering or editing a group of Registrations.

To edit a set of Registrations, press the "Search" button. A list of all Registrations will appear just below the button.

For more details on how to use the Sheet, see the section on Sheets.

14.32.3. Table

idStringUnique ID [primary key]
meetIdString The meet for which the person is registering [ref Meet(id)]
personIdString The person registering [ref People(id)]
amountChargedint The total entrance fee for this person. Units are cents.
surchargeint Additional charges for this person. Units are cents.
discountint Credits or discounts for this person. Units are cents.
amountPaidint The amount this person has paid. Units are cents.
waiverSignedboolean True to indicate this person has turned in a signed waiver.
paymentNoteString An optional note about this person's payment.